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AOTA Awards & Recognitions: Frequently Asked Questions (FAQs)

1.  Where can I find specific information about each award?

The awards webpage is located here,  Awards & Recognition. A description of the awards, minimal requirements, and other specific information can be found on the webpage by clicking on the title of each award.  

2.   Must I be a member of AOTA in order to nominate someone for an award?

Yes. All nominators must be members in good standing of AOTA.

3.   Must the person I am nominating be a member of AOTA?

Yes. All occupational therapist (OT), occupational therapy assistant (OTA), occupational therapy student (OTS), and occupational therapy assistant student (OTAS) members who are nominated for an award must be members in good standing of the Association at the time of the nomination and presentation of the award. Individuals who are nominated for the Health Advocate Award or the Award for Excellence in the Advancement of Occupational Therapy are not required to be OT professionals, students, or members of AOTA.

4.   May I nominate myself?

No. Self-nomination is not allowable.

5.   What if I want to surprise the person I am nominating?

There is a field on the nomination form to indicate that the nomination is confidential.

6.   Can I use one nomination form for several people?

Group nominations are permissible for the following awards

  • Terry Brittell OTA/OT Partnership Award
  • Outstanding Student Advocate Award
  • Award for Excellence in the Advancement of Occupational Therapy
  • Interprofessional Collaboration Award

For all other awards, each nominee needs his or her own nomination form in order for the committee to capture the full scope of each person’s individual experiences and contributions.

7.   Is it allowable to submit more than one nomination for the same nominee to multiple award categories?

Yes. Nominations can be copied to allow submission to multiple award categories. A checkbox indicating, “I want to submit this submission in another category” will automatically appear as the last question on the nomination form. Once the checkbox is clicked, it will copy and start a new submission after you save and finalize the current nomination.

A completed nomination can also be copied and submitted later, but prior to the deadline, under a different category.

  • Log into the Online Submission Site to find a link titled, “My Nominations” on the left side of the page under your name.
  • Click this link for a list of your nominations.
  • Select “Copy Entry” from the list of completed nominations, which will allow you to copy and submit under a new award category.

8.   Can multiple people work together to submit a single nomination?

Yes. One primary nominator may log into the online submission site using his or her AOTA username and password. The primary nominator can add additional nominators who can view and edit the nomination. The nomination form will show a “Manage Collaborators” button at the top of the page. Additional nominators can be added by clicking, “Add Collaborator” and entering first name, last name, and email address. Only one user can edit a nomination at the same time to avoid accidentally overwriting information.

The primary nominator must submit and finalize the nomination. Once an additional nominator is added, the nomination can be transferred to a new primary nominator and/or access can be removed. The option to transfer or remove access is available when you log into the Online Submission Site, and view the list of “My Nominations” on the left side of the page under your name. Names of additional nominators may be included on the nomination form.

9.   What information is needed to complete a nomination?

AOTA awards are meant to recognize members of the Association who have excelled in professional contributions throughout their careers. It is difficult to thoroughly document professional contributions over time without input from the nominee. We suggest that nominators gather records that detail accomplishments and activities, such as a curriculum vitae or résumé. Each nomination form is specific to the award selected, so information described below may not be relevant to every award.

The nomination form is divided into sections, with instructions as to what should be included. Nominations should demonstrate evidence of the significant contributions made to the profession which may include, but not be limited to:

  • publications (e.g., books, chapters, articles, newsletters) and funded grants
  • oral presentations (e.g., workshops, in-services)
  • online and social media contributions that extend beyond basic networking (e.g., websites, podcasts)  
  • volunteer leadership participation in OT and non-OT related organizations (e.g., AOTA, state or local OT associations, state mental health board, Parkinson’s Association, local disability services board)

Routine tasks or involvement that is required or expected as part of the nominee’s job (e.g., a faculty selection committee at the university or a quality improvement committee at the hospital) should not be included. Please include details regarding the dates/duration of each activity, title of the position, and name of the organization (describe the type of organization if not readily apparent by name).

10. How do I print and save a copy of my nomination before or after I submit it? 

When you log into the Online Submission Site, you will see a link titled, “My Nominations” on the left side of the page under your name. Clicking this link will take you to a list of your nominations that have been completed or are in progress. Options to edit, print, and delete a copy will appear next to the name of each nominee.

11. Why is a narrative required? My nominee is well known in the occupational therapy professional community.

Each nomination is reviewed using evidence submitted to ensure objectivity and a bias-free process. The written narrative describes the unique impact of each nominee’s contributions to the profession and reflects the “7-word statement” that provides a rationale for why the nominee is deserving of the award. For example, a nomination for “Outstanding Contributions to Students and Fieldwork” would be expected to describe how the nominee’s efforts advanced occupational therapy education and fieldwork in a unique manner, above and beyond what others may do routinely. Evidence included and articulated in the narrative should be thorough enough to demonstrate the nominee’s significant contributions to the profession of occupational therapy.

12. Is it acceptable for the “7-Word Statement” to be more than seven words?

No. The instructions indicate that the essence of the nominee’s contributions should be captured in seven words or fewer. The VLDC reserves the right to modify the “7-Word Statement” as appropriate.

13. How many awards are given out for each category?

The following awards are limited to one recipient per year:

  • Award of Merit
  • OTA Award of Excellence
  • Eleanor Clarke Slagle Lectureship
  • Lindy Boggs Award
  • Gary Kielhofner Emerging Leader Award
  • Outstanding Mentor Award
  • Outstanding Student Advocate Award 

The Distinguished Educator Award and the Distinguished Fieldwork Educator Award are limited to one OT educator and one OTA educator for each award. The remaining awards may have multiple recipients if there are qualified nominees.

14. Do you need to have a doctoral degree or be an educator to be nominated for the Roster of Fellows or the Roster of Honor?

No. Any AOTA member can nominate an occupational therapist for the Roster of Fellows or an occupational therapy assistant for the Roster of Honor. Educators, clinicians, administrators, and researchers are all eligible to be nominated, and a doctoral degree is not required. Successful nominees must demonstrate significant contributions across multiple areas including knowledge/expertise, leadership/service, advocacy, and guidance/mentorship.

15. Do you need to have a doctoral degree or be an educator to be nominated for the Eleanor Clarke Slagle Lectureship Award?

No. Any AOTA member can nominate an occupational therapist or occupational therapy assistant for the Eleanor Clarke Slagle Lectureship Award who has made substantial and lasting scholarly contributions to the profession. Educators, clinicians, administrators, and researchers are all eligible to be nominated for the award, and a doctoral degree is not required. The nominee shall have demonstrated dissemination of his or her work through publication, presentation, teaching, and mentorship.

16. My nominee was not selected for an award. What should I do if I want to nominate him or her again? Is there an appeals process?

Each year, multiple qualified and deserving nominations are received for awards. The committee works diligently to select the most deserving nominees. The awards review process is based on specific criteria and is dependent upon what the nominee has accomplished and the quality of the information the nominator submits in writing. The review process allows for a wide variety of practice accomplishments and contributions to be considered. Due to the nature and spirit of the award process, appeals are not allowable. Upon request, a member of the VLDC will review the nomination with you and provide feedback for re-submitting the nomination another year.

17. When will award winners be announced, and when should they expect to receive their awards?

Individual nominees and respective nominators will be formally notified of the status of their nomination by November. Award winners will be publicly announced, with the exception of the Eleanor Clarke Slagle Lectureship, OT Award of Merit, and OTA Award of Excellence which will remain confidential until they are publicly announced and bestowed at AOTA’s INSPIRE Annual Conference & Expo.

AOTA reserves the right to determine the specific event and location in which each award will be presented during AOTA INSPIRE.
 

18. Who do I contact if I have a question about the nomination process?

Please contact awards@aota.org with any questions.

 

 

Rev. 07/29/2022

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